Executive Administrative Assistant - Monmouth Junction, NJ

Job Term: Full Time

Full Job Description:

Hermann Services is looking for a full time Executive Administrative Assistant to join our company located in Monmouth Junction, NJ. Hermann offers a competitive salary (based on years of experience), medical, dental, and vision coverage, and 401k matching program.

Position Description: The Executive Administrative Assistant will support the sales team and will report directly to the Head of Sales. This role will be responsible for interacting with the sales team, customers, customer service, and billing team. We are looking for a friendly, energetic, and organized sales assistant to immediately join our team.


  • Assists with customer prospecting which will require making cold calls to introduce Hermann and obtain leads
  • Provide daily reports on customers contacted and notes for following up; will utilize our CRM system to log activity and generate daily/weekly/monthly/quarterly reporting
  • Will respond to leads generated by our website
  • Will coordinate the setup of internal customer onboarding meetings to ensure all internal departments are involved and sign off on their onboarding responsibilities
  • Will manage the customer rate agreements and rate increase schedule to ensure that customer rate increases are being communicated and implemented effectively
  • Responsible for maintaining all customer contracts and ensuring that contracts are being sent for signatures and signed contracts are saved in the customers folders
  • Will schedule routine follow up with customers to ensure that all levels of interaction between Hermann and the customer are being maintained at the highest levels
  • Coordinate customer events such as lunches, dinners, meetings, golf events, etc.
  • Schedule travel arrangements and manage Outlook calendars
  • Other duties as assigned

Job Requirements:
  • Degree in accounting, finance, business, related field, or equivalent experience
  • Prior sales or customer service experience
  • Ability to coordinate with multiple people/departments
  • Strong written and oral communication skills
  • Strong organizational abilities
  • Experience with MS Outlook, Word, Excel, PowerPoint, Teams, Zoom and CRM tools
  • Experience in Trucking and Logistics a plus


  • Great Medical, Dental, & Vision Insurance after 30 days of full-time employment
  • Matching 401(k) – Hermann matches 35%
  • Company paid Life Insurance
  • Paid Time Off
  • Disability, Accident, and Critical Illness Insurance
  • Performance bonuses

Hermann Services, Inc. is Affirmative Action, Equal Opportunity Employer and committed to providing equal opportunity to all employees and applicants for employment without regard to race, color, religion, ethnicity, national origin, age, disability, gender (including pregnancy, childbirth or other related medical conditions), genetic information, sexual orientation, veteran or marital status, or any other characteristic protected by law. No material contained within this website may be construed as an offer of employment or a binding contract of employment for a specific time period. Either the employee or the employer can terminate employment at any time, for any reason, with or without notice.

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